Executive Roles

You'll find a list of executive roles of SUITS here as well as their position descriptions. The position descriptions are from the latest version of the constitution.

All roles have a term of one year. All roles, apart from First Year Representative and International Student Representative, are voted in during the AGM which occurs in the month of September each year. The First Year Representative and International Student Representative are voted in during the GM which occurs in the month of April each year.

Executive Roles

President

  • Plan the Society’s activities in consultation with the Executive;
  • Liaise with the Executive and any Committees formed by the Society;
  • Ensure an adequate handover, including any documents and materials, to the following Executive.

Vice-president

  • Deputise for the President.

Treasurer

  • Maintain the Society’s finances in accordance with the C&S Handbook for Treasurers produced by the Clubs & Societies Office of the University of Sydney Union;
  • Present to the Annual General Meeting of the Society a report detailing the financial activity and status of the Society;
  • Ensure an adequate handover, including any documents and materials, to the following Executive.

Secretary

  • Conduct the correspondence of the Society;
  • Keep minutes of the proceedings of all Society meetings;
  • Maintain the records and documents of the Society;
  • Maintain a list of current Members, in accordance with University of Sydney Union Guidelines;
  • Maintain the Society’s registration with the University of Sydney Union.

Events Coordinator

  • Plan, organise and supervise a schedule of events throughout the year;
  • Book meeting rooms for the Society;
  • Coordinate the activities of other Executives assisting in the execution of events;
  • Liaise with the Public Relations Officer to ensure that members are aware of events.

Public Relations Officer

  • Create and update material on the Society website and other publications;
  • Create material for publicising the Society and its events, including (but not limited to) posters and emails;
  • Devise strategies to ensure the active participation of members.

Industry Liaison(s)

  • Develop and maintain links with industry partners to further mutual goals.

Undergraduate Representative

  • Facilitate communication between the undergraduate students of the School of Information Technologies, the staff of the School of Information Technologies, and the Society;
  • Coordinate activities with the Event Coordinator, Public Relations Officer and other student representatives of the Society to promote student participation in Society activities.

Postgraduate Representative

  • Facilitate communication between the postgraduate students of the School of Information Technologies, the staff of the School of Information Technologies, and the Society;
  • Coordinate activities with the Event Coordinator, Public Relations Officer and other student representatives of the Society to promote student participation in Society activities.

IT Officer

  • Install and maintain computer hardware and software for the Society, including (but not limited to) the Society website;
  • Maintain the Society’s email distribution lists.

Programming Competition Director(s)

  • Plan, organise and supervise events pertaining to programming competitions, including (but not limited to) programming practice sessions;
  • Coordinate activities with the organisers of programming competitions, the Event Coordinator, and the Public Relations Officer to promote member participation in those competitions.

First Year Representative

  • Facilitate communication between the first year students of the School of Information Technologies, the staff of the School of Information Technologies, and the Society;
  • Coordinate activities with the Event Coordinator, Public Relations Officer and other student representatives of the Society to promote student participation in Society activities.

International Representative

  • Facilitate communication between the international students of the School of Information Technologies, the staff of the School of Information Technologies, and the Society;
  • Coordinate activities with the Event Coordinator, Public Relations Officer and other student representatives of the Society to promote student participation in Society activities.

Diversity Representative

  • Plan, organise and supervise events pertaining to programming competitions, including (but not limited to) programming practice sessions
  • Coordinate activities with the organisers of programming competitions, the Event Coordinator, and the Public Relations Officer to promote member participation in those competitions